Privacy Policy - Jonic Properties

Privacy Policy Jonic Properties Pty Ltd (ACN 129 880 253) and our related companies (referred to below as we, us or our and collectively, the Jonic Group), respect your privacy. By making this Privacy Policy available on our website, we confirm we are a member of the Jonic Group and we are bound by the Australian Privacy Principles in the Privacy Act 1988 (Cth) (the Privacy Act).

Where appropriate, we will handle personal information relying on the employee records exemption and the related bodies corporate exemption in the Privacy Act. We may modify this Privacy Policy from time to time by publishing it on our websites. We encourage you to check the our websites periodically to ensure that you are aware of our current Privacy Policy.

What personal information do we collect and why?

We collect the personal information we need to manage our developments, perform contractual obligations and to provide information to you. If you choose not to provide certain personal information to us, we may not be able to provide you with the services you require.

Generally, if appropriate, we will tell you why we are collecting personal information and how we plan to use it or these things will be obvious when we collect the information.

The following are the main types of personal information collected by us and the main purposes for which they are collected:

To provide our management services We collect personal information about you for the purpose of assessing and acting upon expressions of interest submitted to us (either directly or through agents), entering into or performing contracts we may have with you, or to manage any development of ours in which you own an interest.
To assist with your queries You may also choose to provide us with your name or other contact details when you contact us so that we can respond to your requests for our services or for other information.
As part of our general business operations We also collect personal information about individuals who are, or are employed by, our suppliers (including service and content providers), contractors, dealers related companies, agents and corporate customers.
Employees and contractors and job applicants When you apply for a job with us we may collect certain information from you (including your name and contact details, information about your working history and relevant records checks), from any recruitment consultant and from your previous employers and others who may be able to provide information to us to assist us in our decision on whether or not to make you an offer of employment. This Privacy Policy does not apply to acts and practices in relation to employee records of our current and former employees that are exempt from the Privacy Act.

How we use personal information

We generally hold, use and disclose your personal information for the purposes for which it was collected, in order to provide our services to you (including as described above), or otherwise as required or authorised by law. For example, when you send us a query, we will use your personal information for the purposes for which you provided it. When we collect personal information, we may sometimes also use it to help us carry out market data analysis so that we can continue to deliver enhanced services. As part of conducting our business, personal information may also be used to maintain and develop our business systems, including testing and upgrading them. We may also collect personal information from you in order to provide you with information about us or our projects, and to keep you informed about new developments and initiatives in which we are involved. If you do not want us to use your personal information in this way, you can always let us know by contacting our Privacy Officer through the details given below.

Disclosing personal information

For the purposes we have described, we may disclose your personal information:

to any of our related companies;
to our suppliers (including service and content providers), contractors, service providers, professional advisors, dealers and agents;
to any person (for example, a caretaker or on-site manager) who has contracted to acquire management rights in relation to any development of ours in which you own an interest;
to any body corporate for any development of ours and to any operator or manager of any part of any of our developments;
to mailing houses and research consultants;
to government agencies or individuals appointed by a government responsible for the investigation and resolution of disputes or complaints concerning your use of our services and products;
to anyone to whom our assets or business (or any part of it) is transferred or sold or offered to be transferred or sold;
where you have otherwise consented; or
as otherwise required or authorised by law.

If we receive personal information of a prospective tenant for any part of any development of ours we may use and disclose that information to owners or prospective owners of lots in, or managers of, the development.

We do not sell email, telephone or fax numbers or other personal information to any other entity.

We do not disclose personal information to recipients outside of Australia.

Security Safeguards

We have taken and will continue to take reasonable steps to seek to protect your personal information from misuse, interference, loss and from any unauthorised access, modification or disclosure. We remind you, however, that the internet is not a secure environment and although all care is taken, we cannot guarantee the security of information you provide to us via electronic means.

Links to other sites

Other companies, which may advertise on our websites, may collect information from you if you click on their advertisements or access their websites. We has no control over this collection of information and makes no representations about the adequacy of their privacy policies. The privacy policies applicable to such other websites may differ substantially from this Privacy Policy so we advise you to read them before using those websites. To the fullest extent permitted by law, we will not be liable for any use of such websites.

Cookies and IP address tracking

Our websites may use cookies for site administration purposes. If for any reason you wish not to take advantage of cookies, you may have your browser not accept them, although this may disable or render unusable some of the features of the our websites. Our website may also detect and use your IP address or domain name for internal traffic monitoring and capacity purposes or to otherwise administer the website. No personal information is obtained, rather the patterns of usage of visitors to the website may be tracked for the purposes of providing improved service and content based on aggregate or statistical review of user site traffic patterns.

Access and Correction and complaints handling

You have a right to, and we will provide you with, access to most personal information that we have about you. In some circumstances it may not be possible to provide you with all of your personal information. Where this is the case, we will tell you why.

When you request access, we may need to take measures to verify your identity. If you think that any personal information we hold about you is inaccurate, please contact our Privacy Officer (contact details below) and we will take reasonable steps to ensure that it is corrected.

If you wish to make a complaint about the way we have handled your personal information (including if you think we have breached the Privacy Act) you may do so to our Privacy Officer in writing or by email to the addresses set out below. When you contact us, please include your email address, name, address and telephone number and clearly describe your complaint. Our Privacy Officer will investigate the complaint and respond to you promptly. If you consider that we have failed to resolve the complaint satisfactorily, you can complain to the Office of the Australian Information Commissioner.

Further Information

If you would like further information about our privacy policies or practices, please contact our Privacy Officer at:
Post: GPO Box 2426 Brisbane, QLD 4001
Email: derek@jonicproperties.com.au
Phone: 0413 947 609

Last updated: August 2014.